Outlook Calendar
Connect your Outlook calendar
Two minutes, once. After that your DocSana profile always shows your real next opening — and updates itself when your schedule changes.
If you already use Outlook
1
Tap the connect button
On your Manage my listing dashboard, tap Connect Outlook Calendar. You'll go to Microsoft's sign-in page.
2
Sign in with your practice account
Use the Microsoft account that holds your practice schedule — Outlook.com, Hotmail, or your practice's Microsoft 365.
3
Allow free/busy access
Microsoft will ask: "DocSana wants to view your calendars." We request the minimum permission — free/busy times only. Tap Accept.
4
Pick your appointment lengths
Back on DocSana, set your visit types — e.g. New eval 60 min, Follow-up 30 min. We carve bookable slots out of your free time automatically.
🔒 What we can and can't seeWe see only when you're free or busy — never meeting titles, attendees, locations, or notes. You can disconnect anytime from your dashboard.
If your schedule lives somewhere else
Use SimplePractice, TherapyNotes, or Apple Calendar? Get it into Outlook first, then connect:
1
SimplePractice / TherapyNotes
Both sync one-way to Google Calendar, not Outlook directly. Easiest path: sync to
Google Calendar first (see our
Google instructions), then connect Google instead of Outlook.
2
Apple Calendar (iPhone/Mac)
On iPhone: Settings → Calendar → Accounts → Add Account → Outlook.com, turn on Calendars. Your Apple events now appear in Outlook too.
3
Alma / Headway / Grow
These platforms don't sync out to Outlook. Keep your Outlook calendar as your source of truth for availability — block the times you're booked elsewhere, and DocSana reads the rest as open.
Troubleshooting
!
"No openings" but I'm free
Check you signed in with the right Microsoft account, and that your appointment lengths are set. DocSana needs at least one free block longer than your shortest visit.
!
Slots disappeared
If Outlook hasn't synced in 48 hours we hide your slots rather than show stale times — and email you. Reconnect from your dashboard.
Connect Outlook Calendar →
Takes you to your provider dashboard.
Free/busy access only · Disconnect anytime
